Responsibilities of the owners corporation - Record keeping

The owners corporation must record all details of notices given under the Strata Schemes Management Act or any other Act. Orders under these Acts, or by a public authority, local council or a court, must also be recorded and kept for at least five years.

The following must be recorded for each notice:

• the date and manner of service
• the part of the strata scheme it is about
• the date for obeying the order
• the date the order was obeyed.

The owners corporation must keep the following information for at least five years:

• details of motions passed
• copies of all correspondence received and sent
• notices of owners corporation and executive committee meetings.

Proxies given to the owners corporation must be kept for at least 5 years after the proxy expires.